How to Get Corporate Hotel Rates and Discounts for Your Business?
Getting corporate hotel rates and discounts can make a world of difference when it comes to your company’s travel expenses. Whether you manage a small business or a large organization, securing a special rate for your corporate travel makes both you and your employees happy.
Why?
Because you get good hotel services at the best rates. This way your employees have a smooth stay and you only have to pay a discounted price along with having access to complimentary amenities and priority services etc.
Now the question is how do you get these corporate hotel rates and discounts? Keep reading.
What are Corporate Hotel Rates?
Corporate hotel rates are special discounted prices that hotels offer to corporates and businesses for their travel purpose. These rates are usually negotiated between hotels and corporates via third-party intermediaries like corporate travel management companies.
How do Corporate Hotel Rates Work?
As mentioned before, the corporate hotel rates are decided through a negotiation process between the hotel and your company through your corporate travel company. These rates typically depend on criteria like minimum annual stays, the number of employees, or maybe a partnership agreement with the hotel chain.
They can be the same throughout the year or might be applied when you book the stay on business days or off-peak seasons.
Here’s how it works. Once you start booking your accommodation through the hotel’s website, you will be asked to enter your corporate code into a coupon code box. While checking in, you will have to show any of your company card or identification at the hotel to prove your eligibility.
How Can You Secure Great Corporate Hotel Rates
1. Partner with a Corporate Travel Management Company
Try to partner with a corporate travel company with extensive experience in offering corporate and incentive travel services. Why? These agencies will have built up strong supplier relationships with a vast number of hotels over the years. Now that is a big plus because these companies with their prolonged relationships with hotels can manage to get you great corporate hotel rates with a suite of priority services.
2. Use a Corporate Travel Management Platform
Use a travel management tool like Oasis’s self-booking tool where you can facilitate centralized bookings, and easy expense management and integrate travel policies while leveraging access to a wide range of world-class hotels and their negotiated prices. Additionally, you can even filter the list according to your preferences.
3. Check with your Client for Corporate Codes
You can try this technique when you are traveling to meet a client. Sometimes, the clients might have their own corporate codes or discounted prices that are pre-negotiated with the hotels near the meeting spot. Therefore, it would be a good idea to check with your client before booking accommodation. Make sure you have enough proof to show that you are working with the said client because you might have to show it at the hotel.
4. Book in Advance
This is a very simple and straightforward point but is often overlooked by many corporates and businesses. Booking in advance helps you get the best deals. The prices can show a steep increase if you book your stay closer to your travel date, as demand typically drives up prices. By planning ahead, corporate can access better rates, ensure availability, and reduce overall costs.
How to Get Discounted Rates at Hotels
1. Opt for Non-Refundable Prices if Possible
Yes, you heard it right. Opting for non-refundable rates can be a good idea if cancellation flexibility is not very important to you. The reason is that hotels give discounted prices when it comes to non-refundable rates which means you will have to pay upfront without having the option to cancel or modify your booking. However, you get great discounts.
2. Sign Up for Corporate Credit Cards and Loyalty Programs
There are credit card providers who offer business or corporate credit cards. You will be able to secure discounted rates, complimentary meals, or any other additional perks if you make the payment to the hotels with these cards.
Apart from this, you can even look for hotels offering loyalty programs. These programs are curated to reward repeat customers with discounts and other benefits.
3. Negotiate with Hotels Visited Frequently
To secure discounts, you can negotiate directly with hotel chains where your employees frequently stay. By focusing on booking all your stays at a single hotel that meets your business travel needs multiple times, you can obtain exclusive rates and added benefits.
4. Negotiate for Extended Stays
Ever heard of extended stay discounts? Well, if you stay at a hotel for more than five nights, you can avail this. Make sure you discuss this with the hotel manager before booking your stay.
Tips for Negotiating Prices with Hotels for Your Corporate Travel
- Emphasize the mutual benefits. Talk about the volume of business your company can offer.
- Read the terms and conditions of the hotel carefully to watch out for any additional tariffs or taxes.
- Make sure you communicate your needs to the hotel manager or booking director so that both parties stay on the same page and build a connection.
How Can Oasis Tours Help You Get Discounted Rates
Now, if you are looking for an end-to-end corporate travel management company to book your employees’ a good stay and a great travel experience at the best prices, then you are at the right place.
Over the past 35 years, Oasis Tours has been able to build an extensive network of hotel partnerships and curate expert negotiation strategies to help our corporate customers get great corporate hotel rates and discounts along with additional perks like upgrades, complimentary meals, and many more.
We have organized and managed countless number of corporate travels efficiently in the last three decades which is why our clients have stuck to us year after year. Be it organizing your hotel stays, booking your air tickets, or planning your incentive travel, we make sure you get the value of every penny spent.
So, ready to partner with Oasis Tours for a seamless and cost-effective travel experience? Then, let’s connect.
Frequently Asked Questions
- Do hotels offer corporate discounts?
Absolutely. Hotels do offer corporate discounts especially for corporate businesses who frequently book stays and for extended days.
- Who can get a corporate discount?
Corporate companies can get discounts for all their employees. Sometimes, the family members of the employees are also made eligible for corporate discounts, but it depends on the company policy.